Knowledge

The Job Applications submodule is designed to manage and track job applications efficiently. It allows users to view applications in different layouts, update statuses, and perform various actions on the applications.

Features Overview

In navigation panel, click on Job applications

1. Job Applications Listing Page

• Displays a list of all job applications with the following details: 

• Name: Name of the applicant.

• Jobs: Associated job title.

• Job Location: Location of the job.

• Date: Application submission date.

• Status: Current application status (e.g., Applied, Phone Screen, Interview, Hired).

• Users can toggle between two views: 

• Table View: A standard tabular layout.

• Board View: A kanban-style layout organized by statuses.

2. Add Job Application

• Click the + Add Job Application button to add a new application.

• The Add Job Application form includes: 

• Jobs: The associated job title.

• Name, Email, and Phone: Applicant's details.

• Location, Total Experience, and Current Location: Professional details.

• Notice Period and Status: Current stage of the application process.

• Application Source and Cover Letter.

• Additional Options: 

• Send Email Notification to Job Applicant checkbox.

• Save options: Save or Save & Add More.

3. Quick Add Form

• Use the Quick Add Form for faster addition of multiple job applications with essential details.

4. Import Job Applications

• Click Import to upload multiple job applications in bulk using .xls, .xlsx, or .csv files.

• Download the Sample CSV template for reference.

5. Export Job Applications

• Use the Export button to download the list of job applications for offline use.

6. Search and Filter Options

• Search: Find specific job applications by keywords.

• Filter: Refine the listing based on: 

• Location, Gender, Total Experience, Current Location, Current CTC, and Expected CTC.

• Use the Clear button to reset all filters.

7. Application Status

• Applications are categorized by statuses such as: 

• Applied

• Phone Screen

• Interview

• Hired

• Change the status directly from the listing or the board view.

8. Action Items

• Access additional actions through the three-dot menu: 

• View: View the details of the application.

• Edit: Modify application details.

• Archive Application: Archive the application for future reference.

• Add Follow-Up: Add follow-up details for the application.

• Delete: Permanently remove the application.

Best Practices

• Use the Board View to track application stages visually and manage statuses more effectively.

• Import applications in bulk using the Import feature to save time.

• Use Filters to focus on applications that meet specific criteria (e.g., location or experience).

• Regularly update the application Status to keep the recruitment process organized.

• Archive applications that are no longer active to declutter the listing.

FAQs

Q: How can I add multiple applications quickly?
A: Use the Quick Add Form or the Import option for bulk application uploads.

Q: Can I recover a deleted application?
A: No, deleted applications cannot be recovered. Use the Archive Application option if you want to store an inactive application for future reference.

Q: How can I switch between the Table View and Board View?
A: Use the toggle button in the top-right corner of the listing page to switch between the two views.

Need Help?

For further assistance, contact support@projeni.com.