Knowledge

The Employee Salary submodule allows HR and payroll administrators to manage employee salary details efficiently. Functions include listing employee names, exporting data, adding salaries, searching and filtering data, and performing actions such as editing, incrementing, and viewing salary history.

In navigation panel, click on Employee Salary

Employee Name Listing

• Displays a comprehensive list of all employees.

• Columns include: 

• Name

• Designation

• Employee Salary Cycle (e.g., Monthly, Weekly)

• Salary Group

• Allow Payroll Generate (Yes/No)

• Net Salary (Monthly)

Export

• Use the Export button to download employee salary details in a file format (e.g., CSV).

• This file includes all data displayed in the table for record-keeping or further analysis.

Filter and Search

• Filter Options: 

• By Designation: Filter employees based on their role (e.g., Team Lead, Manager).

• By Department: Narrow results by specific departments.

• By Employee Salary Cycle: Choose between Monthly, Weekly, Bi-Weekly, and Semi-Monthly options.

• Search Bar: 

• Enter an employee's name or relevant keyword to locate specific records quickly.

Add Salary

1. Click the + Add Salary button next to the employee’s name.

2. In the pop-up window: 

• Enter the Annual CTC (Cost to Company).

• Adjust Salary Components (e.g., Basic Salary, Special Allowance) by percentage or fixed value.

• Total monthly and annual amounts are auto-calculated.

• Click Save to confirm the entry.

Actions

• Edit Salary: Modify existing salary details by clicking the three-dot menu under the "Action" column and selecting Edit.

• Increment Salary: Adjust salary for a specific employee by selecting the Increment option. Enter the new values and save changes.

• Salary History: View the historical data of salary changes, including increments and edits, for any employee.

Employee Salary Cycle

• Modify an employee’s salary cycle by selecting from the dropdown menu: 

• Monthly

• Weekly

• Bi-Weekly

• Semi-Monthly

• Changes are applied instantly upon selection.

Best Practices

• Ensure Accuracy: Double-check salary details before saving, especially the CTC and salary components.

• Use Export Wisely: Export data frequently for backups and reporting.

• Utilize Filters: Save time by applying filters for targeted searches.

FAQs

Q: Can I add salary details for multiple employees at once?
A: Currently, you must add salary details individually for each employee.

Q: What happens if I select “No” under “Allow Payroll Generate”?
A: The employee’s salary will not be included in the payroll generation process.

Q: How can I review past salary changes for an employee?
A: Use the Salary History action to view all previous adjustments.

Support

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